If you want to determine the number of rows that meet the criteria of your filter, there are a variety of techniques you can use. This is actually normal behavior-the COUNT function returns all the rows in a range, whether they are visible or not. He wants to determine the count of rows visible in the filtered data, but when he tries to count them using the COUNT function, Excel returns the overall number of rows, including those not displayed in the filtered list. To make the step from no-code Power Automate flows to low-code flows: using basic coding knowledge to build more complex yet more efficient flows to automate more of your daily tasks.John has applied a filter to the contents of one of his worksheets. You can achieve a lot by "clicking" the flows in the designer, but you can achieve much more if you add a bit of coding knowledge.
I believe that everyone can automate part of their work with the Power Automate platform. I’ve been working with Microsoft technologies for almost 10 years, currently using mainly Power Automate, SharePoint, Teams, and the other M365 tools. My name is Tom and I'm a business process automation consultant and Microsoft MVP living in the Czech Republic. And the same applies if you need multiple rows or multiple filters. Is it a single row but the column doesn’t have always value, or you need multiple filters? Use the ‘List rows…’ and potentially the ‘Filter array’ actions. Is it a single row and the column has always value? Use the ‘Get a row’ action. When you use Power Automate to process Excel files, you must think about the rows you want to get. Just don’t forget that you must work with the output from the ‘Filter array’ later (which you can access manually or by adding a ‘Parse JSON’ action). It’s the same approach in both situations when you need multiple filters, no matter if it’s only ore or more rows. It can be a single filter, or multiple filters, as many as you need. The main filter in the ‘List rows…’, the others in the ‘Filter array’. That means adding the ‘Filter array’ action to filter the rows further. Since the ‘List rows…’ action supports only one filter, you must add the other filters later. Get one or more rows using multiple filters But it won’t fail if there’re no rows fitting the condition.
It won’t be enough if there’re multiple filters involved.Īlso, as mentioned before, you can’t use column names with spaces in the Filter Query. to skip empty rows or import only some tasks to Planner. It’s fine if you want to filter by a single column, e.g. Unfortunately, this Filter Query supports only a single filter. The supported filters are ‘eq’, ‘ne’, ‘contains’, ‘startswith’ and ‘endswith’. This action won’t only return multiple rows, but you can also use more complex filters than just ‘eq’. If you want to get multiple rows, you must use the ‘List rows present in a table’ action. On the other side, if there isn’t any row that fits the filter, the action will fail! Get multiple rows using a single filter This is something the ‘List rows…’ action won’t accept. Column eq 'Value'Īs you can see in the example, if you work with ‘Get a row’, the column name can contain spaces. The operator is always ‘eq’ (is equal to). You can imagine the ‘Key Column’ as the left side of the filter, and the ‘Key Value’ as the right side. But it is a Filter Query, only looking a bit different. Instead of the Filter Query it has the ‘Key Column’ and ‘Key Value’ fields. Get a single row using a single filterĪs already mentioned, if you’re looking for a single row, you can use the ‘Get a row’ action. If you need to add the table I recommend Damien’s article. Note: the data in your Excel file must be in a table, otherwise you can’t process it with Power Automate. How do you then get the desired row(s) using these actions? Similarly, the ‘List rows…’ action won’t allow you to use multiple filters either, even though it can return multiple rows. It has ‘Key Column’ and ‘Key Value’ fields, which allow only one filter and might be a bit confusing. While the ‘List rows…’ looks similar to the SharePoint ‘Get items’ action, ‘Get a row’ filter looks a bit different. But each of the actions has its limitations. You can get a single row with the ‘Get a row’ action, or you can get more of them using the ‘List rows present in a table’.
#Excel how many rows with data how to
Power Automate gives you two options how to extract data from an Excel file. “Should I use ‘Get a row’ or ‘List rows present in a table’ to get a specific row from Excel in my Power Automate flow? I can’t get neither of them to work!”